What is a Vendor (Supplier) in Business Central?

A company or person from whom you purchase goods or services, represented as a Vendor Card in Business Central.

In Business Central, a Vendor (also called Supplier) is represented by a Vendor Card containing all relevant information: name, address, payment terms, currency, tax registration, bank details, and purchase history.

Each vendor has a unique Vendor Number (e.g., V-10000) that is used across purchase orders, invoices, and payments. Vendors can have associated item references, default payment terms, and currency settings.

Zentriq uses vendor matching in two ways: PunchOut auto-detects the vendor from the e-commerce website URL and matches it to your BC vendor records. Document Capture reads the vendor name and address from uploaded invoices and matches to BC vendors using name, address, and tax ID.

If no vendor match is found, Zentriq flags the item for manual review. You can then select the correct vendor or create a new one directly in BC.

Related terms

• Purchase Order — A formal document sent to a vendor to order goods or services, with agreed quantities, prices, and delivery terms.
• Purchase Invoice — A document recording a vendor's bill for goods or services received, used for accounts payable processing in Business Central.
• Item Reference — A cross-reference in Business Central that maps external product codes (vendor SKUs, barcodes) to internal BC item numbers.
• Payment Terms — Codes defining when and how vendor invoices must be paid, such as Net 30 or 2/10 Net 30, configured on vendor cards.
• Vendor Ledger Entry — The detailed transaction log in BC recording every financial event related to a vendor — invoices, payments, and credit memos.

How Zentriq helps

Zentriq's AI tools automate many of the manual processes around vendor (supplier) in Business Central. Learn about the Zentriq Agent or try Zentriq PunchOut to see how AI simplifies procurement in BC.